Minutes of
the meeting held at West Lulworth Village Hall on Monday 7 July 2014 at 7:30pm
Councillors present: Mr J Davey (Chairman), Mr N Miller, Mrs V
King, Mrs M Colvin, Mr M Whittle, Ms C Matthews, Mr E De Chazal, Miss S Jackson, Mrs C Neal.
In attendance: County Councillor Mike Lovell
District Councillor Barry Quinn
Miss E Blake (Clerk)
6 members of the public
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Public Questions and Discussions Period
Mr Jonny Hammond wished to discuss the
hedge outside his garden as he has been asked to cut it three times but
stated it used to be cut by County Council although it is Weld Estate’s
responsibility.
Mr Hammond is concerned about 2 sycamore trees which are growing into
the electric cable overhead. He would
be happy to cut them down but it would entail closing the road.
Cllr Colvin noted that from Burngate to
Mrs Felicity Redman wished to comment on the Tree Works Application
TWA/2014/ and this is minuted in section 14/15/028.
Mrs Pat White asked when the bus shelter would be opening as it looks
like building works are complete. Cllr
Davey responded as soon as a lease is received and insurance cover can be
sought.
Mr Steve White is resident at
Cllr King noted only for West Lulworth was a new
Cllr Davey asked Cllr Lovell to check the status of a planning
application for the school.
Mr White informed the meeting that it appeared Japanese knotweed had
rooted between Daggers Gate and Burngate and it was now growing in front of
the tv tower.
ACTION: District Cllr Quinn to check on
procedure to cut sycamores.
Clerk to put in Freedom of Information request regarding school
proposals.
Cllr Lovell to check on status of planning application for new school.
Apologies
None received.
Declarations of Interest
Cllr Colvin declared an interest
in the
Minutes
The minutes from the meetings held on Monday 7 June 2014 were agreed as
being a true and accurate representation of the meeting and were duly signed
by the Chairman. Cllr Colvin suggested
that if no reply is made up to seven days after minutes have been distributed
then they should be taken as read and agreed.
Cllr Matthews noted the new Councillors had not received the minutes
or Agenda until recently so Cllr Davey asked the Clerk to check the
circulation list.
Reports from District And
It was suggested that some
cyclists are insured while others are not and they should have ID either on
bikes or themselves.
Cllr Lovell has been in touch
with Network Rail due to problems at Holmebridge crossing. District Councillor Quinn noted there
have been a number of failures since the new crossing was installed and this
has had an impact on residents, local business and even the Fire Service who
had to divert recently. Cllr Colvin
had noticed increased delays at Wool station and Cllr Quinn informed her that
the new safety measures kept the crossing gates closed for 2-3 minutes after
a train had passed rather than the thirty seconds previously.
Cllr Davey has been chasing up
works promised by traffic engineering and Cllr Lovell informed him they were
recently allocated extra money.
Councillor Whittle noted the
hedge at
Cllr Davey stated we are still
awaiting an update on signs from the Army, Cllr Quinn suggested contacting
Colonel John Ogden. The Clerk has been
in contact with Mr Jack Daniels at County Council and Lieutenant Colonel
Ken Davies and they are liaising to ensure a new draft sign is approved.
District Councillor Quinn stated
the recycling changes are a success.
Some bins have been tagged to say they are unsuitable fore recycling
and he is keen to hear of examples of this.
There is an issue with a contractor vehicle which doesn’t separate
glass like the DWP vehicles do.
Purbeck District Council has
agreed to spend up to £1000 to refurbish the toilets at the Cove. Cllr Miller informed him the ladies toilets
were recently flooded out with sewage and they have been blocked, young
children are often taken around the back of the fish shop rather than using
the toilets. Cllr Matthews was
informed they were closed for one day.
Wessex Water has dug at the side
of the toilets to ascertain where the leakage is coming from.
ACTION: Clerk to contact Colonel Ogden
regarding missing Army range signs.
Planning Applications / Updates on Previous Planning
Applications
Cllr Davey read out condition 3 and notified the meeting that all
information was available on the Purbeck Planning website.
Applications for Tree Works / Updates on Previous Tree
Works Applications
TWA/2014/0100 The Launches (The Fells),
Mrs Felicity Redman thought the
proposed works to be quite considerable and that trees can maintain their
strength despite storm damage. She
suggested works would have an affect on the ambience of the area and careful
monitoring would be preferable. Mrs
Redman believed the survey report underestimated the size of the trees.
Cllr Lovell thought one of the
issues is that felled trees are not replaced although Cllr Quinn has seen
that condition be imposed.
Cllr Matthews had only recently
been informed of the tree works application but has spoken to the District
Tree Officer who informed her there had been difficulty in contacting the
applicants and he will not be able to go on site to look at the trees until
15 July which is when authorisation is granted by default. Cllr Matthews informed the meeting that
taking trees out can disturb the soil which is of significance as the house
is so close to the cliff edge.
Cllr Whittle was concerned that
two or three trees appear to have been felled at St Patrick’s which he
believes have a Tree Preservation Order (TPO) on them.
ACTION: Cllr Quinn to check if the
deadline for TWA/2014/0104 can be extended and Clerk to put in response
immediately. Cllr Matthews to check
for TPO on trees at St Patrick’s.
District
Councillor Quinn left the meeting at this point (8:45pm)
Finance
a) Cllr Davey informed the meeting the internal auditor had checked the
accounts and they had been signed and submitted. The lack of Risk Assessment was raised as
an issue and this needs to be carried out asap.
There is nil National Insurance contribution and nil income tax payable
for the Clerks wages as it is under the earnings limit. This has been confirmed by HMRC.
b) The following were approved for payment (proposed by Cllr Colvin,
seconded by Cllr Miller):
c) Donations of up to £1958.40 can now be made due to an increase in
S106 payments limit.
Cllr Jackson enquired if the Parish Council (PC) could increase the
precept in order to pay for grass and hedge cutting but the precept is fixed
for the year. Cllr Davey asked if the
PC should have to pay for work County Council won’t carry out. Cllrs Miller and Matthews indicated
maintenance was needed. Cllr Jackson
stated the grass at The Launches is now obscuring the view at the
junction. Cllr Davey believes it to be
Synergy’s responsibility but noted the pathway up to Durdle Door is very
overgrown.
ACTION: Clerk to chase grass verge cutting
by County Council.
Consultations and New Items for Discussion or Report
a) Reviews of the Standing Orders, Financial
Regulations and Risk Assessment need to be carried out but the Clerk has no
electronic copies. There is a paper
copy of Standing Orders and Financial Regulations but any modifications are
not detailed. There is no copy of a
Risk Assessment.
ACTION: Clerk to draft Risk Assessment. Standing Orders and Financial Regulations
to be modified.
b) The state of the village – Cllr Matthews
felt the village has deteriorated.
Along with the hedges, weeds and benches the sign to the village is in
need of repair. She suggested updating
features may encourage residents and business owners to take an interest in
the village. Cllr Matthews said
the PC may have to be approached for a contribution but wished to look into
funding and asked the PC for approval.
Cllr Davey suggested a ‘tidy village’ committee be set up but Cllr
ACTION: Clerk to forward Wareham Trust details to
Cllr Matthews.
c) War memorial – Cllr Miller has requested
Ray Derrick to quote for the repairs to the War Memorial and the Clerk has
arranged for two other quotes. Mr
Derrick has recently installed the new swing and hopes to meet with Cllrs
Miller and Davey to check their satisfaction.
It is unclear who owns the memorial. Cllr Colvin thinks the PC is responsible
and believes it was handed over by the British Legion but Mr Joseph Weld may
have also been involved. Cllr Whittle
suggested contacting George at the British Legion to see if there is any
documentation about the memorial.
ACTION: Check for ownership of the memorial. Chase up quotes for repairs.
Ongoing Actions/ Updates from Previous Meetings
a) A request was made by the village hall
committee to be able to change incorrect information on the PC website. Currently the Clerk only has access to put
on the latest Agenda, all other items have to be sent to Dave Wheatley and
there has been a delay in getting details updated. Dave Knight, previous Councillor, has
access to update blogs and he is awaiting somebody to assume this role.
ACTION: Cllr Davey to chase Dave Wheatley. IT officer to be allocated.
Neighbourhood
Planning
Cllr de Chazal attended a recent
training session at PDC. There are
three other Parishes compiling a Neighbourhood Plan and they have all
identified their aims and Cllr de Chazal queried what
PDC have drafted an
ACTION: Clerk to liaise with Cllrs King,
Jackson, Matthews and de Chazal for
Feedback
from meetings
None
Training
None.
Footpaths
Cllr Matthews enquired if the
footpath behind Sunnyside leading towards the school has now been cut. Cllr Miller said it has been cut but a lot
of dog fouling has been left.
ACTION: Clerk to contact PDC for signs
to prevent dog fouling.
Correspondence
a)
b) A request for a donation was
received from Victim Support. Cllr
Colvin wondered if there had been anyone in the village who has needed their
support and it was noted there had been and Victim Support had been very
supportive.
Cllr Miller proposed a donation
of £50.00, this was seconded by Cllr Whittle and all agreed.
ACTION: Clerk to forward donations.
Items of information and Items for the next Agenda
Cllr King informed the meeting
that the X43 bus no longer goes to Swanage although travellers can change at
*Grass cutting and maintenance/
hedges and verges - funding of works
*Website – IT Officer and
updating details
*Footpaths
*Bus from Swanage to Wool
*
*Bank signatories – new Councillors
to be added.
Date of the Next Parish Council meeting
The next Parish Council meeting will be held on Monday 4 August 2014 at
7:30pm at West Lulworth Village Hall.
With no further business the meeting was closed by the Chairman at 9:50
pm.
Chairman: ……………………………………………. Date:
……………………………………………
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