Minutes of
the meeting held at West Lulworth Village Hall on Monday 4 August 2014 at
7:30pm
Councillors present: Mr J Davey (Chairman), Mrs V King, Mrs M
Colvin, Miss S Jackson, Ms C Matthews,
Mr E De Chazal, Mr M Whittle.
Councillors absent: Mr Miller and Mrs C Neal
In attendance: County Councillor Mike Lovell
Miss E Blake (Clerk)
4 members of the public
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Public Questions and Discussions Period
(a) Mr Halsall enquired if the walk over Bindon path to the Beach Café
would ever be reopened. Cllr Davey suggested
asking Dorset County Council (DCC) what options are available.
Mr Halsall has recently sent a letter to Purbeck District Council (PDC)
about unauthorised development at Sunnyside (Alpine).
(b) Mr Lance was concerned that the planning application for the new
school had been submitted and gave a deadline of 4th September for
responses to be made which was just two days after the next Parish Council (PC)
meeting leaving little time for a considered response. The application has not yet been sent to
PDC and so the PC has not yet been informed.
A Freedom of Information request has been submitted to DCC for
responses to queries which remain unanswered.
Cllr King is aware that residents of
(c) Mr Knight suggested the PC website is there to put information of
ongoing topics and offered his assistance to anybody who is willing to update
it but noticed the minutes and accounts were not up to date. The Clerk responded that there had been
contact issues with the website provider which had been resolved today. The website provider has the only access to
update minutes, accounts and contact details.
(d) Cllr Matthews requested that the PC ask owners at St. Mary’s Chapel
to carry out necessary maintenance to their hedge as it is extending onto the
highway.
ACTION: Clerk to contact DCC about
re-opening the footpath. Clerk to
forward contact details of Steve Mackenzie to Mr Halsall. Cllr Quinn to be notified of the residents
meeting. Clerk to write letter to
occupier at St. Mary’s Chapel. Cllr de
Chazal agreed maintenance should be carried out for safety and County Cllr
Lovell suggesting writing first then ask County Council to intervene if no
action is taken.
Mr Knight and Halsall left the meeting (8:15pm).
Apologies
Apologies received from District
Councillor Quinn and Parish Councillors Miller and Neal. Cllr Whittle apologised for his late
arrival.
Declarations of Interest
Cllrs Davey and King declared an
interest in Sunnyside (Alpine).
Minutes
The minutes from the meetings held on Monday 7 July 2014 were amended
to state Mrs White on page 781 and were then agreed as being a
true and accurate representation of the meeting and were duly signed by the
Chairman.
Reports from District And
(a)
(b) District Councillor Quinn
had sent apologies for being unable to attend the meeting but Cllr Davey read
out updates he had emailed. Members of
the public are now able to film or photograph PC meetings to aid
transparency. There is a concern that
the PC may have to film all meetings themselves in case of selective editing.
ACTION: Cllr Lovell to request Tony
Burt meets to view where yellow lines are required – Church Road and
Planning Applications / Updates on Previous Planning
Applications
No new applications received.
Applications for Tree Works / Updates on Previous Tree
Works Applications
TWA/
ACTION: Clerk to request PDC Tree
Officer attend 27 The Nest. Clerk to
ascertain specific legal position on PC’s involvement with Tree Works
Applications. Clerk to write letter to
Lovat House occupiers, copy to Tree Officer at PDC.
Finance
The following were approved for payment, proposed by Cllr Colvin and
seconded by Cllr Jackson:
The following receipt was noted:
Consultations and New Items for Discussion or Report
(a) Bus from Swanage to Wool – Cllr
King informed the meeting that the bus timetable at the bus stop is
incorrect. Correct details are in the
Parish News.
(b) Alpine, Sunnyside – Mr
Halsall sent a letter to PDC, this has been circulated to all Councillors.
(c) Navitus bay response – the
PC need to formulate a response at the next meeting. Cllr Davey informed the new Councillors
that historically the PC had opposed the application and asked that tidal
power be considered instead.
(d) Village maintenance – Cllr
Matthews observed that the PC had identified a need for village maintenance
and wondered who was responsible for the telephone box and commented that the
benches were in a poor state. She
hoped to obtain partial funding towards maintenance but asked that the PC
consider contributing.
ACTION: Clerk to ascertain who is
responsible for maintaining telephone box.
Clerk to forward details of fund raisers to Cllr Matthews. Clerk to contact Winfrith Parish Council
for information on how they manage maintenance.
Ongoing Actions/ Updates from Previous Meetings
(a) Memorial quotes are still
being collated.
(b) Bus shelter update – Mr
White has contacted the Clerk to apologise for the delay in forwarding an
agreement for the leasing of the bus shelter and hopes to be able to do so in
the next week or two. Cllr King had
noticed the barrier had been pulled forward recently and there was easy
access into the shelter.
(c) Hedges and verges – Cllr Matthews
has spoken to Mrs Heydon about their hedge which is edging onto the
path. She suggested that when the tree
works are carried out they could also attend to the hedges.
(d) Cllr Lovell informed the
meeting that he has access to funding of up to £5,000.
County Councillor Lovell left
the meeting (9:15pm).
Neighbourhood
Planning
A meeting with Sue Bellamy at
PDC is to be arranged.
Feedback
from meetings
Cllrs Jackson and King gave
details of their attendance at a recent DAPTC meeting. Topics covered were Dementia friendly
communities, the problems with coasteering and fracking issues.
Training
Cllr King informed the group of
a planning training session to be held by DAPTC on
Thursday 9 October.
ACTION: Clerk to book Cllrs Jackson and
Matthews onto DAPTC training. Clerk to
email all training dates to Councillors.
Footpaths
Details of changes to the
definitive map and statement were passed to Cllr de Chazal.
Cllr Jackson queried the
progress of access to Durdle Door but this is an ongoing dispute between
Natural England and the Weld Estate.
Correspondence
(a) A thank you letter was
received from
(b) DAPTC Newsletter – Summer
2014 is available for viewing via the Clerk.
(c) AONB Management Plan 2014
-2019 was given to Cllr de Chazal to forward to Cllrs Davey and Jackson.
Items of information and Items for the next Agenda
Lulworth school planning
application
Neighbourhood Plan – increasing
hours for Clerk
Freedom of Information request
results
Filming PC meetings
Date of the Next Parish Council meeting
The next Parish Council meeting will be held on Monday 1 September 2014
at 7:30pm at West Lulworth Village Hall.
With no further business the meeting was closed by the Chairman at 9:42pm.
Chairman: …………………………………………………. Date:
……………………………………………
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